Company offices
Meeting preparation, action follow-up, supplier coordination and routine reporting for businesses where office work keeps returning to the owner or senior team.
Attenta Partners
Office and project administration.
When meetings, documents and follow-up keep landing back on your desk, we take on the agreed work. Managed support for company offices and project teams, led by Kaia, with practical systems and automation built by Szabolcs.
Project contextOuter Dowsing Offshore Wind
Named leada named person who understands the agreed work
13+ years experienceKaia’s experience inside major energy project offices
Project-office experienceminutes, actions, documents and reporting for complex projects
Practical automationworking AI and automation built by Szabolcs, with people reviewing the work
The work we handle
Support for your office, your projects, or both.
We keep the practical work moving: clear meeting minutes, actions with owners, orderly documents, useful reporting and invoice follow-up.
You may need someone to keep recurring company-office work moving, or support for a project with its own deadlines and reporting. We agree the tasks, responsibilities and review arrangements before work begins.
Kaia brings 13+ years inside major energy project offices, working with the meeting records, document control and reporting that complex programmes depend on.
For your company office
Meeting preparation, internal follow-up, supplier coordination, routine reporting and invoice records. For founders and teams who need the recurring work handled consistently.
Explore company-office supportFor your project team
Meeting minutes, action logs, document registers, progress reports and handover records. A managed service alongside your project lead and specialists.
Explore project-office support
Project experience
Project-office support for Outer Dowsing Offshore Wind.
Kaia’s project-office experience includes work connected with Outer Dowsing Offshore Wind. It informs how we approach meeting actions, document control and reporting for other project teams.
Attenta provides administration, reporting and coordination. Engineering, consenting and legal advice remain with your own specialists.
Where this is useful
Where good office support makes a difference.
Company offices, professional-service firms and delivery teams all have work that needs regular attention: meetings, documents, client and supplier follow-up, and reporting.
The examples below are working environments we can support. We agree the administrative scope around your team, systems and existing professional responsibilities.
Tell us what needs doing, how your team works and where the records sit. We will tell you plainly whether we are a fit.
Professional-service firms
Client meeting records, document organisation, internal actions and invoice follow-up, so the agreed office routine has an owner alongside your specialist work.
Renewable energy
Project-office support for meeting records, document control and reporting, informed by Kaia's 13+ years inside major energy project offices.
Water, rail and civil infrastructure
Project-office support for capital works programmes with substantial document workloads, supplier follow-ups and milestone reporting.
Construction and specialist contractors
Meeting records, action tracking, handover documents and reporting for contractors managing complex work packages.
Technical consultancies
Operations support for planning, environmental and engineering consultancies that need meeting records, document control and regular reporting handled consistently.
How we help
Project-office and company-office support.
Choose regular support for your company office or project team. If the work needs reviewing first, an Operations Audit can help define the next step.
Business office
Operations Control Partner
Monthly, scope agreed first
Business-office support for founder-led teams whose internal actions, reporting and supplier coordination need regular attention.
- Internal actions and monthly reporting
- Client, supplier and internal coordination
- SOPs, onboarding and process clean-up
Weekly administration
Managed Project Administration
Monthly, scope agreed first
Managed weekly administration for teams that need meeting records, actions, documents and progress reporting kept in order without making a permanent hire.
- Meeting records, action logs, and follow-ups
- Document filing, registers, and decision logs kept current
- Work reviewed by Kaia before client approval
Project office
Project Office Partner
Monthly, senior-led
Senior-led project-office support for delivery teams needing clear milestones, reporting, document control and follow-through.
- Milestone and dependency tracking
- Project board packs and monthly progress reports
- Supplier, stakeholder, and close-out follow-up
- Energy-sector fluency backed by 13+ years inside major project offices
Practical automation
Working AI and automation for project offices.
Szabolcs builds practical AI and automation for repeatable office work. We are developing tools to help renewable-energy and infrastructure teams prepare drafts from their project documents.
We are speaking with project-office leads and delivery directors who would like to discuss early testing before public release. Explore the product
Working from project records
Use approved minutes, registers and reports as the material for a draft.
Preparing report drafts
Bring together weekly updates and outstanding actions for the project team to check.
Checking the sources
Help reviewers find the documents behind a draft and identify missing or conflicting information.
Agreeing access before a pilot
Confirm which records can be used, who can see them, where they are processed and how long they are kept.
Product interest
Tell us how you would like to hear from us.
Email us to ask about early testing or to receive a launch update.
How we start
A straightforward way to begin.
We begin by understanding the work, the information involved and the boundaries of the service. We can discuss confidentiality arrangements before you share sensitive details.
- 01
First conversation
Tell us what needs doing, the deadlines and who is currently handling it.
- 02
Confidentiality
Agree any confidentiality arrangements before sharing sensitive records.
- 03
Review the work
Show us the relevant meetings, reports, folders and follow-up tasks.
- 04
Agree the scope
We set out the work, responsibilities, access, fee and start date in a written proposal.
- 05
Start and review
Begin with the agreed tasks, then review the records and working arrangements together.
Guides and news
Templates and practical guidance.
Practical notes on project-office work, company administration and automation.
Project administrator CV example: show the work you have done
A fictional CV profile and three worked examples showing meeting actions, document records and reporting support without overstating responsibility.
Read Project administrator CV example: show the work you have done
File naming conventions and version control for office documents
A suggested file naming pattern, fictional office examples and practical steps to separate working edits from approved revisions.
Read File naming conventions and version control for office documents
Office handover checklist: agree who takes over
Prepare an office handover with recurring work, due dates, file locations, receiving owners and acceptance checks. Includes a free CSV register.
Read Office handover checklist: agree who takes overTalk to us
Tell us about the office or project work you need handled.
Send a short email about your company or project, the work involved and any timing or confidentiality requirements. We will reply by email.
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